EQW registration system

EQW 2026 Main Theme:

Open to Quality. Internationalisation of Academic Education in Practice.

EQW Dates

March 16-20, 2026

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Dear All,
we sincerely appreciate your enthusiastic participation in the 13th edition of the Education Quality Week at the Jagiellonian University. We warmly encourage you to submit events proposals that:

• Align with this year&s main theme,
• Address other important issues related to improving the quality of education,
• Can be conducted fully by you in one of the following format: on-site, remotely, or hybrid.

Proposals submission deadline: January 29, 2026

Organisational Support

The JU&s Centre for Academic Support provides:

• Promotion of submitted events,
• Participant registration and issuance of participation certificates,
• Creating meetings or teams on the MS Teams platform for remote events.

From your side, please indicate:

• The title and description of the event,
• The format and date,
• Additional organisational information (e.g., venue for on-site events)

If you are submitting more than one event, please fill out a separate form for each.

Additional Information/ Questions

If needed, please contact us:

📧 tjk@uj.edu.pl
📞 (+48) 12 663 26 34 / 12 663 26 37

Thank you for your engagement and cooperation

Development and Quality of Education Office Centre for Academic Support
Jagiellonian University

How to fill out a form?

Event submission form can be found in the "Add an event" tab:

To complete it, you must answer the following questions in six steps. Below is a complete list of all fields.

Not all of the following questions will appear when filling out the form, as some only appear after selecting a specific option in the previous fields.

* Fields marked with an asterisk are required.

Fields without an asterisk contain optional information.

Submit Event: STEP 1 of 6 - Event Details

Top of the form

Event Title in Polish

Event Title in English

Abstract in Polish

This abstract will be included in the Education Quality Week Program

Abstract in English

Event Date

March 16 (Monday) is booked for Opening seminars

• March 17 (Tuesday)
• March 18 (Wednesday)
• March 19 (Thursday)
• March 20 (Friday)

Event start time/ Event end time

Submit Event: STEP 2 of 6 – Additional information

Top of the form

Event target group

• students
• doctoral students
• post-graduate students
• University of the Third Age participants
• academic teachers
• administration staff
• graduates
• other

Event Form

• debate
• game
• contest
• presentation
• parliament
• Opening seminary
• meeting
• training
• workshop
• tour
• lecture
• other

Language of the Event

• Polish
• English
• Other

Do you agree to have the Event recorded by the EQW Organiser?

• yes
• no

Would you like the EQW Organiser to facilitate the registration process for your Event?

The registration in the Education Quality Week system provides the attendees with participation certificates. We do not organise registration for local events, e.g. internal debates for Faculty members only. For events that are exclusively aimed at the community of a specific unit (e.g. faculty-level debate) the EQW Organiser does not conduct registration.

• yes
• no

Do you want the Event to be open to the public?

A direct link to open online or on-site events will be published on the EQW website. Unregistered attendees and anyone interested from outside JU may participate in Events that are open to the public, however, no participation certificates is to be obtained in such a case.

• yes
• no

Submit Event: STEP 3 of 6 – Event Format

Top of the form

Event Format

Please select the format of your Event: on-site, online (i.e. fully remotely), or hybrid (i.e. on-site with online transmission, if you can provide it.)

• on-site
• online
• hybrid (on-site with online transmission)

Number of registered participants – minimum

If you don&t want us to organise registration, please just put "0" below.

Number of registered participants - maximum

If you don&t want us to organise registration, please just put "0" below.

Transmission platform

Please note: If you would like to organise the transmission outside of Microsoft Teams, please be aware that according to the guidelines of the Data Protection Officer at the JU you are obliged to choose a transmission provider who has a valid data entrustment contract with Jagiellonian University.

• Teams
• other

Event Venue

Address of the Event&s venue, including the floor and room number, e.g. R. Ingardena 2A Street, room 32 (1st floor)

Who is responsible for the room reservation?

• The person submitting this form / Event Host / Event Supervisor
• other

Person responsible for room reservation - Contact Details

Name and surname with academic title, email address, and telephone number

Is the chosen location available for persons with disabilities?

• yes
• no

Bottom of the form

Submit Event: Step 4 of 6 – Event Host - Contact Detalis

Please provide the data of all co-hosts, panelists, moderators, or other participants actively involved. The EQW Organiser will send the Regulations to the specified individuals for their acceptance.

Top of the form

Event Host / Event Hosts

Title/degree + first name and surname

Event Host - Email address

Persons from the Jagiellonian University shall provide an address in the @uj.edu.pl domain

Telephone number

University Unit

If you select the "other" option please indicate the appropriate University Unit. You may also provide the University Sub-unit in the field below

• [here is the list of JU Units to select]
• other

University Sub-unit

Optional

Bottom of the form

Submit Event: STEP 5 of 6 – Event Supervisor - Contact Details

Top of the form

Who is the Event Supervisor?

The Event Supervisor is responsible for the technical and organisational aspects of the event, e.g. managing the platform of the online events, as well as electronics or hardware of on-site events.

• Event Host
• other

Event Supervisor

Title/degree + first name and surname

Email address of the Event Supervisor

Persons from the Jagiellonian University shall provide an address in the @uj.edu.pl domain

Telephone number

University Unit

• [here is the list of JU Units to select]
• Other

University Sub-unit

Optional

Bottom of the form

Submit Event: STEP 6 of 6 – Summary

Additional information or questions to the Organiser

Optional

I declare that I have read and understood the EQW Regulations. I accept the terms and conditions stated in the EQW Regulations

Bottom of the form

Submissions Statuses

Each event submission you have started – after the first data entry – is available here:

Submissions can have one of the following statuses:

Bottom of the form

• Submission in Progress:
  You can continue completing it or delete it.

• Submission under Review:
  It has been fully completed and successfully submitted,and is now awaiting approval by the EQW Organisers. At this stage, it cannot be edited.

• Submission to correct:
  The EQW Organisers have reviewed your application and are requesting that you add additional information or agree to the proposed changes. Open the application to edit it.

• Submission Accepted:
  Congratulations, your application has been accepted by the Organisers for the EQW 2026 program.
  You will receive further organisational information by email shortly.

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